Board Members Present: President Vipen Sawhney, Vice President David Mulcahy, Past President Mauro Cresti, Treasurer André van Lammeren, Secretary-General Scott Russell, Representative Galina Titova

Board Members Absent: Representative Yi-Qin Li

Members Present: 21 regular members were in attendance, in addition to the Board members listed above

1. Call to Order
   • President Sawhney called the meeting to order at 6:20 p.m.

2. Lublin Conference
   • President Sawhney congratulated the organizers, Jozef Bednara, Renata Śnieżko and Ewa Szczuka for the excellent job that they had done in organizing the current meeting. The Assembly joined him in a round of applause.

3. Membership Drive
   • President Sawhney noted that membership dues are critical to maintaining the resources of the Society and urged everyone to maintain and renew their memberships. He also noted that new initiatives depend on a continued source of revenue. President Sawhney also noted that the membership records were not accurate for email and addresses. Dr. M. Amelia Sánchez-Pina suggested that reminders of when dues were payable would be very useful and could be sent by email or otherwise. Secretary-General Scott Russell said that this process would be facilitated by accurate records of members' addresses. Sheets were distributed to collect the names of members in attendance and update email addresses.

4. Treasurer's Report
   • Treasurer van Lammeren distributed a summary statement of receipts and expenditures for 2000 and 2001, showing a large growth in the treasury after the Banff meeting, which was a financial success of the Banff meeting made possible by President Sawhney. The treasurer’s report had been audited by Drs Willemse and Christian J. Keijer.
   • The North American regional coordinator, Scott Russell, reported that the US treasury currently has US$1008. Professor Mauro Cresti moved, Professor Michiel Willemse seconded acceptance of the treasurer's report. Motion carried.

5. Approval of the Minutes
   • The minutes of the fifth general assembly at Banff, Canada were distributed to the members in attendance. There were no additions or corrections to the minutes. Dr. Anna Koltunow moved, Professor Mauro Cresti seconded acceptance of the minutes. Motion carried.

6. Young scientists award
   • President Sawhney announced that the Board considered and recommended adding a cash award to the poster and presentation awards given by the IASPRR at its congresses. Naming the oral presentation award after Professor Hans Linskens for his outstanding contributions to sexual plant reproduction was also considered. He asked that the motions of the Executive Board be read and considered.
   • Secretary Russell read from the Board minutes the following: "Vice President David Mulcahy moved that three awards be given to young scientists presenting research through an oral presentation or poster at an international meeting of the IASPRR. Eligibility requires that the young scientist: (1) be a member of the Society; (2) a graduate student or participant with less than 5 years after the doctoral degree; (3) be a principal research contributor to the research and (4) present the work at the meeting. One award is to be given for best presentation at the initial rate of Euro 200 and two awards will be given for best poster presentations at Euro 100 (each). The award will consist of a cash allotment and a certificate. Professor Mauro Cresti seconded the motion." The Board recommended approval of the motion.
   • Professor Michiel Willemse asked whether this meant that the young scientist would have to be a member prior to being considered. Secretary Russell replied that motion was worded in such a manner that membership was a requirement to receive the award, but not to be considered for it. Therefore, the young scientist merely had to be a member to accept the award.
   • Dr. Anna Koltunow noted that it would be useful to provide information publicly about the availability of the award. President Sawhney suggested that a check-off box could be incorporated in future meeting registration forms so that young scientists could mark a checkbox to indicate interest in being considered for an award. Secretary-General Russell indicated that he would provide the information on the web site.
   • Dr. Anna Koltunow moved, Professor Michiel Willemse seconded that the proposal be approved. Motion carried.
   • Secretary Russell read from the Board minutes the following: "Representative Yi-Qin Li moved that the oral presentation be named the Linskens award. Treasurer André van Lammeren seconded." The Board recommended approval of the motion.
   • Professor Renata Śnieżko moved, Professor Michiel Willemse seconded that the proposal be approved. Motion carried.

7. Conference 2004 update
   • President Sawhney announced that Professor Yi-Qin Li, the organizer of the 2004 meeting in China, had requested to move the conference from April 2004 to another time in 2004 based on better weather possibilities later in the year. He noted that the Executive Board felt that meeting organizers should have freedom to schedule conference to obtain the best arrangements. The dates of the meeting will be advertised via the web site as soon as information is available.

8. Student travel grants
   • President Sawhney stated that because of the growth of the treasury, the IASPRR Board has recommended the establishment of travel grants to students to attend future IASPRR congresses. He asked that the motions of the Executive Board be read.
   • Secretary Russell read from the Board minutes the following: "Past President Mauro Cresti moved that three travel awards up to Euro 500 be given in connection with each congress to students enrolled in degree programs in sexual plant reproduction for the purpose of attending the IASPRR international congresses and presenting their results. Eligibility requires that the young scientist: (1) be a member of the Society; (2) serve as a principal participant in the research and (3) present the work at the meeting. Representative G. Titova seconded." The Board recommended approval of the motion.
   • Past President Mauro Cresti moved, Professor Michiel Willemse seconded the motion. Motion carried.

9. Distinguished scientist award/medal
   • President Sawhney noted that currently there was no means of recognizing the sustained and outstanding contributions of senior scientists to the IASPRR. He asked that a motion of the Executive Board be read.
   • Secretary Russell read from the Board minutes the following: "Vice President David Mulcahy moved that the Board recommend the establishment of an award for a distinguished scientist to be given at the meetings of the IASPRR on an irregular basis as the honor is earned, for outstanding contributions in the area of sexual plant reproduction. Past President Mauro Cresti seconded the motion." The Board recommended approval of the motion.
   • Dr. Anna Koltunow moved, Dr. Maria Helena Goldman seconded that the motion be approved. Motion approved.

10. Future meetings 2006
    • President Sawhney announced that the Board had received two proposals for the international congress to be held in 2006. One offer was made by Dr. Simon Hiscock of Bristol University for a meeting at Oxford University in the United Kingdom. A second offer was made by Professor Beata Barnábus, Agricultural Research Institute, Martonvašar, Hungary for a meeting in Budapest.
    • Secretary Russell read from the Board minutes the following: "Representative G. Titova moved to recommend acceptance of the offer by Professor Beata Barnábus to hold the meeting in Hungary. Treasurer André van Lammeren seconded the motion." The Executive Board unanimously approved the motion and recommended acceptance.
    • Maria Charzyńska moved and Renata Śnieżko seconded that the offer from Beata Barnábus be accepted to hold the meeting in Hungary in 2006. The motion was accepted.

11. Nominations and election of officers of the IASPRR, 2002-2006
    • President Sawhney noted that the terms of the current Executive Board would end with the conclusion of the meeting and that a new Board needed to be instated. President Sawhney reported that contact by mail and email were not practical because of the poor contact information and time needed to conduct the process. He noted the relevant procedures of the constitution and bylaws. Secretary-General Russell noted that the acceptance of the proposed slate did not violate the bylaws, as temporary suspension of the bylaws is possible, upon approval, for the efficient operation of the Society.
    • President Sawhney presented the nominations received by the Board: for President, Dr. Anna Koltunow, CSIRO, Adelaide, Australia; for Vice President, Professor Scott Russell, University of Oklahoma, Norman, OK, USA; for Treasurer, Dr. Christian J. Keijer, Agricultural University, Wageningen, Netherlands and for Secretary-General, Dr. Ewa Szczuka, Maria Curie-Skłodowska University, Lublin, Poland.
    • President Sawhney asked for any further nominations in addition to those received by the Board. Hearing none, he asked that nominations be closed. He then asked the membership for a motion to elect these nominees as the officers for 2002-2006.
    • Professor Michiel Willemse moved, Vice President David Mulcahy seconded that the slate of nominees be aceepted. Motion carried. President Sawhney congratulated the successful candidates.

12. Adjournment. Dr. Anna Koltunow moved for adjournment. Meeting adjourned at 6:55 p.m.